Minute Taking Services
Professional Minute Taking Services for Boards, Committees & Corporate Teams
Inkserv provides professional minute taking services across South Africa, helping organisations maintain accurate meeting minutes, compliant governance records, and structured follow-ups after every session. Whether you require a minute taker for a board meeting, executive committee session, AGM, or internal team meeting, our specialists capture the essential details with clarity and precision.
Our minute takers provide detailed summaries, resolutions, action items, and objective documentation suitable for corporate, non-profit, and public-sector environments.
Why Companies in South Africa Outsource Their Minute Taking
Outsourcing your meeting minutes ensures accuracy, neutrality, and compliance.
Key Benefits
Accuracy and Professionalism
Our trained governance specialists accurately capture all minutes of a meeting, ensuring every decision and action item is correctly documented.
Confidential and Secure
Your information is protected through secure systems and strict confidentiality processes.
Neutral and Objective Records
An independent minute taker ensures unbiased, factual summaries of meeting discussions.
Time Savings
Your team can focus on contributing rather than split attention between participation and documentation.
Compliance Ready
Our structure follows governance best practices used for board meeting minutes, audit committees, and regulated entities.
Who We Serve
Inkserv supports organisations across South Africa, including:
- Corporate boards
- Executive committees
- Audit and risk committees
- Non-profit organisations
- Body corporates & HOAs
- Schools, councils, and public entities
- Startups requiring formalised meeting minutes
We assist with physical, virtual, and hybrid meetings.
Our Minute Taking Process
We follow a proven, structured process that ensures accuracy, consistency, and timely delivery of your meeting minutes.
Step 1: Pre-Meeting Preparation
We review agendas, past minutes, reference documents, and governance requirements.
Step 2: Live Meeting Attendance
Depending on your preference, this step is handled in one of two ways:
- Live attendance: Our professional minute taker attends the meeting virtually or in person to capture discussions, key points, and action items in real time.
- Recording-based minutes: If live attendance is not required, we prepare the minutes from a meeting recording supplied by you, ensuring the same level of accuracy and detail.
Step 3: Draft Minutes Delivery
A professionally formatted draft is delivered within five working days.
Step 4: Revisions & Finalisation
We incorporate feedback and deliver final, polished minutes in your preferred format.
What We Capture in Your Meeting Minutes
Our minute taking service covers:
- Attendance and apologies
- Agenda progression
- Discussion summaries
- Decisions and resolutions
- Action items and responsible parties
- Deadlines and follow-ups
This ensures that all minutes for meeting records are accurate, actionable, and audit-friendly.
Service Regions Across South Africa
Inkserv provides minute taking services in:
- Johannesburg
- Pretoria
- Cape Town
- Durban
- Bloemfontein
- Gqeberha / Port Elizabeth
- All remote meeting formats
We also support international organisations requiring South African governance expertise.
Benefits Of Choosing Us
Inkserv offers professional minute taking services and is well-known in the corporate world for our expertise in minute taking and transcribing. Our team of experts pride themselves on delivering clear, accurate, and professional minutes in a timely manner to our clients. We take data security and confidentiality seriously. Your sensitive information is handled with the utmost care, and we employ strict protocols and encryption measures to protect it and you.
Why Choose Inkserv for Minute Taking
Governance Expertise
Our team understands board structures, compliance requirements, and legal terminology.
Fast Turnaround
Receive draft meeting minutes within five working days or sooner.
Flexible Capacity
We scale services for monthly sessions or multiple meetings per week.
Confidentiality Guaranteed
Your information is handled securely with strict privacy standards.
Professionally Formatted Minutes
Clear, structured minute taking suitable for board packs and compliance submissions.
Frequently Asked Questions
– What does a professional minute taker do?
A professional minute taker attends your meeting, captures key discussions, and produces clear, accurate minutes of meetings for governance and reference.
– Do you attend meetings virtually or in person?
We support both in-person and virtual meetings across South Africa.
– How fast can you deliver minutes?
Draft meeting minutes are typically delivered within five working days or sooner.
– Are my meeting details kept confidential?
Yes. All recordings, documents, and minutes taken are handled securely.
– Do you offer minute taking for committees and AGMs?
Yes. We support audit committees, AGMs, councils, executive teams, and more.
– Can you prepare minutes from meeting recordings?
Yes. We prepare professional meeting minutes from audio recordings. Share your recording and any supporting documents, and we’ll handle the rest.
Get Reliable and Professional Minutes for Your Meetings
Ensure your organisation maintains accurate, compliant minutes of a meeting with Inkserv’s professional minute taking services.
Request a quote or book a minute taker today: